PurchasomaticVendor invoices in QuickBooks.
Without the data entry.
Forward invoices from any vendor to Purchasomatic. We extract every line item, match it to the right customer or job in QuickBooks, and publish automatically — while you run the business.
25 free trial credits · No credit card required · Cancel any time
Works with invoices from any vendor — PDF, scanned, or emailed directly from your supplier.
How it works
Set it up once. Let it run.
Invoice capture is the core. Purchase orders and receiving are optional — but they're capabilities most invoice software doesn't offer at all.
Invoice arrives from the vendor
Set up a one-time email forwarding rule. Invoices from any vendor arrive in Purchasomatic automatically. Our AI reads the PDF and extracts every line item — vendor, date, amounts, every line — even from scanned documents.
Forward purchase orders
Forward a purchase order and Purchasomatic creates the PO record in QuickBooks, tracks what was ordered, and matches the invoice to it when it arrives.
Record receiving
Your team can check what arrived against open POs — what it is, what job or customer it's for, and who to notify — without digging through paperwork or calling anyone.
Everything lands in QuickBooks
Invoices publish as bills — matched to the correct customer or job and GL account. Purchase orders create PO records. Receiving updates them as goods arrive.
Features
Everything you need.
Nothing you have to enter twice.
Customer and job matching
Purchasomatic matches each invoice to an existing QuickBooks customer or job and codes every line item to the right GL account. Bills land in QuickBooks already tagged correctly — no manual re-coding after the fact.
Auto-publish after 5 invoices
After 5 accurately processed invoices from a vendor, Purchasomatic suggests enabling auto-publish for that vendor. You decide — turn it on and bills go straight to QuickBooks without a review step. You stay in control.
Purchase order tracking
Forward purchase orders to Purchasomatic. When the invoice arrives, we match it to the open PO, flag any price or quantity discrepancies, and create the linked bill in QuickBooks.
Receiving workflow
Your team can confirm what arrived against open POs — what it is, what customer or job it's for, and who to notify — without digging through paperwork or calling anyone.
QuickBooks Online
Connects in seconds via OAuth. Bills publish directly to your QuickBooks Online company — vendor, amounts, GL coding, and the original PDF attached to each bill record.
Duplicate detection
Purchasomatic catches duplicate invoices before they reach QuickBooks. No charge for rejected duplicates — only successful, unique transactions use credits.
Pricing
Simple monthly plans
Start with 25 free trial credits — no credit card required. Subscribe when you're ready. Credits roll over month to month.
1 credit per invoice or PO · Credits roll over · No charge for duplicates or reprocessing
Need more mid-month? Top up at $0.38 / credit. Cancel any time.
How it actually works
From invoice received to bill in QuickBooks.
Invoice arrives
Your vendor emails an invoice. Your forwarding rule sends it to your Purchasomatic address automatically — no new inbox to check, no manual uploads required.
AI reads every line item
Purchasomatic extracts the vendor name, invoice number, date, due date, and every line item — description, quantity, unit price, and amount. Works on clean PDFs and scanned documents alike.
Vendor and GL account are matched
The vendor is matched to your QuickBooks record. The default GL account from that vendor is applied to every line item. Stored description-to-GL mappings you've saved are applied first — so recurring line items are always coded correctly without you touching them.
You review, or it publishes itself
The bill lands in your review queue with a side-by-side view: original PDF on the right, extracted fields on the left. Correct anything, then publish. Or enable auto-publish after 5 accurate invoices from a vendor and skip the review step entirely.
A coded bill in QuickBooks
Vendor, amounts, GL accounts, customer or job assignment — all set. The original PDF is attached to the bill record. Your accounts payable is current without you entering anything.
Stop thinking about invoices.
Let Purchasomatic handle them.
Set up takes less than 10 minutes. Forward your first invoice today and see it in QuickBooks before lunch.
Start free trialQuestions? Email support@purchasomatic.com