1. Acceptance of Terms
By creating an account or using Purchasomatic (“the Service”), you agree to be bound by these Terms of Service. If you do not agree, do not use the Service. These terms constitute a binding agreement between you and Heather Dillon(“we,” “us,” or “our”).
2. Description of Service
Purchasomatic is a software-as-a-service application that automates vendor invoice and purchase order capture, data extraction via optical character recognition and AI, and synchronization with QuickBooks Online and QuickBooks Desktop. The Service is intended for use by businesses and is not a consumer product.
3. Accounts and Access
You are responsible for maintaining the confidentiality of your account credentials and for all activity that occurs under your account. You must provide accurate and complete information when creating your account and keep it up to date. You may not share your account with others or create accounts on behalf of third parties without their consent.
You must be at least 18 years old and have the authority to bind your organization to these terms in order to use the Service.
4. Credits and Payment
Purchasomaticoperates on a credit-based model. Credits are consumed when the Service processes invoices or purchase orders. Current credit costs are displayed within the application and may be updated with 14 days’ notice.
Credits are purchased in advance through our billing system. Credits are non-refundable except where required by law. Credits do not expire while your account remains active. We do not charge credits for reprocessing, duplicate documents, or documents rejected due to wrong capture address.
All payments are processed by Stripe and are subject to Stripe’s terms of service. We do not store your payment card details.
5. Acceptable Use
You agree not to:
- Use the Service for any unlawful purpose or in violation of any regulations
- Upload documents you do not have the legal right to process
- Attempt to reverse engineer, decompile, or extract source code from the Service
- Use the Service to process documents on behalf of third parties as a reseller or bureau service without a separate written agreement
- Attempt to exceed rate limits, circumvent security measures, or interfere with the Service’s operation
- Use the Service to submit fraudulent or fabricated documents
6. QuickBooks Integration
Use of the QuickBooks integration requires a valid QuickBooks Online or QuickBooks Desktop subscription and is subject to Intuit’s terms of service. We are an independent application and are not affiliated with, endorsed by, or sponsored by Intuit Inc. You are solely responsible for your QuickBooks account and the accuracy of data pushed to it through Purchasomatic.
7. Data and Privacy
Your use of the Service is also governed by our Privacy Policy, which is incorporated into these terms by reference. You retain ownership of all data you submit to the Service. You grant us a limited license to process that data solely to provide the Service to you.
You are responsible for ensuring you have the right to submit documents and data to the Service, including any vendor invoices forwarded to your capture addresses.
8. Intellectual Property
The Service, including its software, design, and content, is owned by Heather Dillon and protected by copyright and other intellectual property laws. These terms do not transfer any ownership rights to you. You may not copy, modify, or create derivative works from the Service.
Vendor format knowledge learned from processing documents may be used to improve extraction accuracy across all customers on the platform. This knowledge is owned by Heather Dillon and does not constitute your confidential information.
9. Service Availability
We aim to maintain high availability but do not guarantee uninterrupted access to the Service. We may perform scheduled maintenance, release updates, or experience outages beyond our control. We will make reasonable efforts to notify you of planned downtime in advance.
We reserve the right to modify or discontinue features of the Service at any time with reasonable notice.
10. Disclaimer of Warranties
THE SERVICE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND. WE EXPRESSLY DISCLAIM ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.
We do not warrant that the Service will be error-free, that extracted data will be 100% accurate, or that documents pushed to QuickBooks will be free of errors. You are responsible for reviewing all extracted data before approving it for publication to QuickBooks.
11. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, HEATHER DILLON SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING LOST PROFITS OR DATA, ARISING FROM YOUR USE OF THE SERVICE.
Our total liability for any claims arising under these terms shall not exceed the amount you paid for the Service in the three months preceding the claim.
12. Indemnification
You agree to indemnify and hold harmless Heather Dillon from any claims, damages, or expenses (including reasonable legal fees) arising from your use of the Service, your violation of these terms, or your violation of any third-party rights.
13. Termination
You may cancel your account at any time from the billing settings. We may suspend or terminate your account if you violate these terms, fail to pay for the Service, or if we discontinue the Service, with reasonable notice where practicable.
Upon termination, your access to the Service will cease. We will retain your data for 90 days after termination to allow for export, after which it will be deleted in accordance with our Privacy Policy.
14. Changes to Terms
We may update these terms from time to time. We will notify you of material changes by email or in-app notice at least 14 days before they take effect. Continued use of the Service after that date constitutes acceptance of the updated terms.
15. Governing Law
These terms are governed by the laws of the State of Oregon, United States, without regard to conflict of law principles. Any disputes arising under these terms shall be resolved in the state or federal courts located in Washington County, Oregon.
© 2026 Heather Dillon · Privacy Policy · purchasomatic.com